How Long Are Most Dental Associate Contracts? | Dentists Agreement

The short answer is generally somewhere between one to three years. However, there will be language about how the dental associate can terminate the contract and which kind of changes the length of the contract. And I’ll get into more detail about that right now. 

When a dental associate signs an employment contract, normally, it will state the initial term of the agreement will be one year, two years, or three years. Then unless either party terminates the agreement, it will automatically renew for a successive one-year term. There will also be language in the contract that will be called without-cause termination. And under this section, it’ll be under the termination section. 

What Does No Cause Termination Means in a Dental Associate Contract?

Without-cause termination simply means either party can terminate the agreement at any time with a certain amount of notice to the other party. Normally, in a dental contract, it will be somewhere between 30 to 90 days. Let’s just kind of talk through this. 

Let’s say the dental associate gets to the practice, not working out, maybe the volume isn’t there, maybe their daily rate is not what they expected, maybe their boss is just a jerk, and they don’t want to work for them. You need to investigate the contract, and then under that section, it will say you need to provide 60 days’ notice and then work out those 60 days.

And then, at the end of that, the agreement is terminated, and you can move on. Even if you have a two-year contract, it’s only if the notice requirement is without-cause termination. Now, this can also be utilized by the employer as well. It goes both ways. The employer could terminate the agreement with the same amount of notice. And then the dentist would either work out whatever that period is. Or if the practice says, you know what, we don’t want you here anymore, go home. They still must pay you for whatever that period is. 

Why Is No Without-Cause Termination Significant on a Contract?

It is an enormous red flag if you sign a contract and there is no without-cause termination. Why? Well, I find, especially in the dental industry, and I’m not entirely sure why, but employers tend to puff up how much volume they have or what the productivity expectation can be. Sometimes, it just simply doesn’t work out. And if the dentist is, let’s just say, on a productivity-based agreement, right? Either the number of encounters you have per day or the net-collections received to the practice from your specific services if you’re paid purely on productivity. The volume simply isn’t there, and you’re not making any close through the amount of money you should, and you cannot terminate the agreement without-cause. You are stuck in that situation for as long as the contract lasts. 

So, never sign a contract that does not have without-cause termination language in the employment agreement. I find that the organizations that provide employment agreements don’t include without-cause termination. It’s usually because they’ve had a lot of turnovers. And if an organization has a lot of turnovers, it’s usually for a reason, meaning either they’re bad managers, they’re hard to work with, or they don’t know how to attract more patients.

Summary

There could be several reasons, but if it’s missing from the contract, that is certainly rare. And it’s also an enormous red flag. Even if you were to negotiate adding that into the agreement, the fact that it wasn’t there in the first place should get your antennas up, and you need to dig deeper into, okay, well, why wasn’t there in the first place? Just ask them straight out what the turnover has been like or the dental associates in this practice, and then do a little more digging. You don’t want to get into a situation you can’t easily get out of. 

Now, if the dental associate does decide to terminate the agreement without-cause, there may be some things they have to think about. One, they may have to repay the signing bonus or relocation assistance if they leave within the initial term, and they need to figure out who will pay for the tail insurance for the malpractice policy if it’s claims-made coverage. The non-compete and non-solicit will still apply even if the dental associate terminates the contract without-cause. So, they need to know the terms of that. Are they going to have to move? Can they continue practicing within the area? Some things must be thought about when terminating the agreement without-cause, but the most important thing is you can do it. Honestly, the contract’s length doesn’t matter if there is without-cause termination.

Other Blogs of Interest

• Is a W2 or 1099 Better for a Dental Associate?
• What Should be in a Dental Associate Termination Letter?

How to Negotiate a Dental Associate Contract | Dentist Employment and Dental Negotiations

How should you negotiate an associate contract? I’ll give some tips and tricks to get a better contract. There is a distinction between negotiating a contract with someone fresh out of training and someone who is well-established in a community. You have more leverage if either a corporate practice or another group is bringing out your practice. Or wants you to join them. And you have an established patient base. Suppose you’re coming out of training. What do you need to do to put yourself in the best position to negotiate a contract? 

For most dentists, the most important things are salary. Is it a base salary? A daily rate? Is it a net collection? How do you terminate the contract? Can you get out of it with a certain amount of notice or the benefits? Are they paying for your license, DEA registration, credentialing, or continuing education, and are there signing bonuses and relocation assistance? Will you be paying them back if you leave within a certain time? Probably the two highest priorities are: who’s paying malpractice insurance? And who must be paying for tail insurance after the contract terminates if it’s a claims-made policy. 

Also the non-compete. This is some people’s absolute, most important thing in the contract. If they’re tied to a community, kids in school, or family, they absolutely can’t leave. Then you need a reasonable non-compete that’s not going to make you move entirely out of the area.

Know The Average Pay in Practice

Those are the most important things to dental associates. Now, you’re coming on training, you have a position offer, they’re giving you a certain financial amount. How do you know what’s reasonable? Talking to your classmates is the best way to find that information. What offers are they getting? How much are they getting and how are they structured? Where do offers come from? That’s the best and most accurate means of finding out what the going rate is at that time. The compensation is going to vary wildly. Is it a base salary? Is it a daily rate? Or is there some net collection involved? Or is it a hybrid? And could it be half base, half net-collections. 

What Are the Reasonable Outlines of a Contract for New Graduates?

Alright, those are the things that are most important to most dental associates. Now, you’re coming on training, you have a job offer, they’re giving you a certain amount. How do you know what’s reasonable and what’s not? Well, the best place to find out that information is to talk to your classmates. What are the offers they’re getting? How much are they getting? How are they structured? Where are the job offers coming from? That’s the best and most, I would say, accurate means of finding out what the going rate is at that time. The compensation is going to vary wildly. As I said before, is it a base salary? Is at a daily rate. Is there some kind of net collection involved? Or is it a hybrid? Could it be half base, half net collections? 

Other Things to Consider Beyond Compensation

Often, dental compensation for a job may look great, but the benefits are inadequate. They’re not paying for your tail insurance, or the non-compete is terrible. So, you can’t just take a salary as the number one factor in determining a good opportunity. But it’s undoubtedly vital. Knowing whether a non-compete is fair or not is something you probably must talk to a professional about.

Mostly, anywhere between one to two years and 5 to 15 miles from your primary practice location would be reasonable. If you’re in a non-compete that’s more than two years, or it knocks out like multiple counties. Or maybe they’ve attached the non-compete radius to 10 locations. Say, it’s a corporate practice in a big city having 10 locations. And they’re saying, well, you can’t work within 10 miles of every site we own. That’s not a reasonable non-compete.

The actual negotiation will depend on two things. One, do they give you an offer letter, or do they give you the employment agreement? They expect those terms to be negotiated in advance if they give you an offer letter. Then incorporated into the employment agreement. And then, they’re going to give you the employment agreement. Sometimes it’s challenging coming to terms with the main parts of an offer letter without seeing the full employment agreement. If I had a perfect scenario, there would be no offer letter. They would give the employment agreement.

Then you’d completely understand what the work entails and the expectations for both parties. You could agree to a salary, the length of term, that there’s a non-compete, that’s the things they’ll pay for. But when you see the specific language in the contract, it could significantly change the way you look at its value.

You Can Negotiate The Contract Even After Signing the Offer Letter

Just because you’ve signed an offer letter doesn’t mean you can’t renegotiate if you provide proper context to the employer. Alright, I was okay with making $110,000 a year and a base salary. Not knowing the non-compete effectively knocks me out of this state. If you want me to sign this dental contract with that non-compete, I need 130,000. There are many ways of going back and forth. Some employers will just say, this is a take-it or leave-it. I would be wary of signing a contract with an organization unwilling to make any changes in the agreement.

It usually means they’re difficult to work with down the road or have a very rigid and unprofessional environment. So, if you find that someone says, take it or leave it, I would leave it and move on. And try to find a better opportunity. I’m just telling you. If they take the mindset that they’re not going to change anything in the contract, like nothing at all. No change at signing bonus, relocation assistance, benefits, anything like that. It is a bad sign moving forward. 

Top Tip: Check the Without Cause Termination

One more thing to keep in mind when signing a dental contract or negotiating the terms of an agreement. Every employment contract should have what’s called without-cause termination. Either party should be able to terminate the agreement at any time with a certain amount of notice to the other. Usually, somewhere between 30 to 90 days.

If your contract doesn’t have without-cause termination. It means you must fulfill the entire initial term of the agreement somewhere between one to three years. Normally, it is an enormous red flag. You absolutely should not sign that contract for this reason. Suppose they have excluded without-cause termination, which is standard across all healthcare professions. In that case, it usually means they’ve had a ton of turnover or very dissatisfied dentists who wanted to leave. So, they’ve removed that ability and made sure they must stay there for three years, two years, etc. 

Usually, it’s not in the contract because they’ve had a ton of turnover and it’s normally due to bad management. Either it’s a toxic work environment. Or the compensation is not worth the amount of period or effort you’ve, you’ve had to put into it. It makes sense that there’s always without-cause termination in the employment agreement. 

Talk to Dental Associate Contract Lawyers

Don’t feel bad about asking for things. If you’re negotiating the terms of employment, most smart employers expect there will be some back and forth. Ask for a little more salary, a little more bonus, and a little less non-compete radius. Incremental things you can get changed in the agreement can make a big change in the value of an opportunity. So, don’t feel bad.

Now, if they’re offering a hundred and you ask for 300 or some crazy amount. They’ll think you have no idea what’s going on. They’ll probably move on. When you ask for something, it needs to be reasonable. How do you find out what’s reasonable or not? Once again, talk to your classmates, any mentors, or attorneys who understand what they’re doing. Those dealing with these contracts every day. That’s where you need to get in. But if you ask for these ridiculous changes to an agreement, most places will pull the offer and say no. So, that’s how you negotiate an associate contract.

How to Negotiate a Dental Associate Salary?

I will provide tips and tricks as far on how to get the best dental practice compensation. The first thing to discuss is how often employers pay dental associates via salary versus another compensation model. There are usually four common types of compensation structure. 

Common Types of Compensation Model

The first would be a base salary. You just get paid a set a month, you work whatever the agreed-upon hours are. And that’s it. The second would be a hybrid-based salary with the net-collections model. Net collection would be any money that the practice brings in based upon your personally performed services. And so, the associate would get a smaller monthly salary. Then they get a percentage of net-collections, whatever the practice brings in monthly or quarterly. The third way is pure net-collections. This means the associate only gets paid based on what they bring in. That’s risky. And then the last is a daily rate. Many dental associates will get a daily rate, and then they work either half-day, full-day, or whatever. And that’s how much they earn. 

Tips for Negotiating Better Compensation

Essentials of negotiating a dental salary. I won’t focus entirely on salary since there are other avenues the dentist needs to think about. Let’s discuss salary. First, you need to know what your worth is. You need to know the going rate in the area you’re looking in. The experience you provide, if you’re in a specialty. And the kind of normal computation for that.

There’s no great resource aggregating all the data for dental salaries across the country that I find accurate. So, talk to colleagues, mentors, and people you were training with. It’s usually the most precise way of determining the going rate. And occasionally, some dental associations can provide some data, but I wouldn’t entirely rely upon it. When you get an initial offer, let’s say it’s for 120,000. Most employers expect at least some kind of back and forth as far as settlement is concerned. So, don’t feel bad asking for more. 

Now, how much more depends, but you need to be reasonable. If 120 is the average for a, let’s say, you’re right out of training, you have no experience building up a practice. And you say, you know what, I don’t want 120, I want 240. Well, the employer will likely laugh it off.

And it will put you, or at least start you on the wrong foot. If you’re going to ask for a bigger amount, it needs to be reasonable. It needs to be as informed as you can be. One good way of doing it is if you’ve identified an area you want to practice. Reach out to multiple practices and try to get an average of what they offer you. And then, that way, you can determine if one place is kind of low-balling you or not. 

Ancillary Benefits Mentioned in the Agreement

Beyond salary, you also need to consider all the ancillary benefits like health, vision, dental, life, disability, and retirement. But then are there potential bonuses? Are they paying for your malpractice insurance and tail insurance? What are the restrictive covenants? When people base employment on the baseline number for salary and not anything else, I think that’s shortsighted. One work paying $20,000 less could be much better considering all the different bonuses and benefits. And maybe a lesser restrictive covenant. The non-compete, for instance, versus another one paying 20,000 more but doesn’t offer all those other good things. 

Another tip: when searching for your first work out of training, go into an environment you can learn from. There should be other experienced dentists around you in a professional environment. You need to interview and go out and look at the practice and see how they operate. Is there proper staffing? Are you going to be efficient? If they’re paying you for productivity, will they do everything necessary to make you as efficient as possible? Because if they don’t, your production will be less, and you’ll make less. 

Dentist Daily Rate and Other Compensation Models

Now, as far as the other compensation models, a daily rate is pretty simple. I mean, it’s the same analysis of determining how much they will offer you if you have a base salary. Usually, it’s somewhere between eight hundred to a thousand per day, a thousand on the high side. Suppose it’s a compensation structure involving a base salary and net-collections. In that case, they’d depend upon how much base salary you’re getting. But typically, if it’s a hybrid, meaning base salary and collections, your collections will be somewhere between 15 to 25%. And then the last one would be pure net-collections. That’s usually somewhere between 35 to 45%. I think closer to 35 would be most likely as far as that goes.

So, that’s a little breakdown of how to negotiate an associate salary. It’s tough when you have no experience, you’re not bringing any patients into a practice. You need to think of the best learning environment or build up your skills. And then utilize that down the road to leverage the salary.

Dental Associate Contract Red Flags

Associate contract red flags. There are dozens of red flags in a contract. However, there is a handful that is necessary to take a solid look at, and we’ll go over those. The first thing would be no without-cause termination. In any employment contract, there will be a term, which means how long the contract is. And termination, how people can terminate the contract.

Parties can terminate contracts in several ways. The term could end, and it’s not renewed. Parties can terminate it by mutual agreement. Or for-cause. Suppose one of the parties breaches the contract but doesn’t fix the breach. The other party generally has the option to terminate the contract immediately. And then, the last and most important way is without-cause termination.

This means that either party can terminate the agreement at any moment with a certain amount of notice. Normally, it takes somewhere between 30 to 90 days. I find this especially important for dental associates for whatever reason. Suppose the associate has a two-year contract and cannot terminate without-cause. You’re essentially stuck there for two years without the ability to terminate the contract at any time. Unless the other party breaches the contract.

Employment Red Flags: Net Collections and Long Notice Period

If an associate is on net-collections, volume, and compensation, the owner will generally overestimate what the associate will make. And so, they can get into a job if they’re not paid a daily rate or a salary. It’s more of eat what you kill and getting a percentage of whatever is collected and the volume isn’t there. And you’re not making nearly as much as you expected.

You still would have to play out the rest of those two years. And that is a situation no one wants to be in. So, the first thing is to make sure there’s without-cause termination at any moment. Sometimes, the employer will say, you can’t give notice in the first year, or in the first six months, whatever. No, anytime, if you start, you provide notice, you do your, whatever the notice period is, move on. It’s necessary. Two, compensation. If you’re a dentist earning on either net-collections, encounters, or some volume metric. And you are not 100% certain that the volume is there for you. You need to be very careful about taking that job.

Ensure Guaranteed Salary

A daily rate or a base salary, especially in the first year or two, insulates the associate dentists from just getting completely screwed by an employer. Someone who’s unwilling to make an income guarantee and bring in a dentist. But in that circumstance, only compensate them based upon volume metric. Suppose a dentist starts and their compensation is based purely on production and the production is entirely out of their hands. They’re not doing the marketing, it is on the employer to drive the business, it’s a problem.

So, for anyone new, maybe just out of training, it’s important to have a guaranteed salary or daily rate. Once you’re there, maybe you’ve been there a year or two, and you see that the volume is there. Potentially you can make more under the collections model. Well then, talk to the owner about switching. But at the very beginning, I find that most places try to lure dental associates in with big numbers. It rarely shakes out that way. 

Dental Employment Contract and Non-Competes

Another big red flag in dentistry is the non-compete. This is one thing that varies from state to state. Each state has its view on what’s a reasonable non-compete. Non-competes are enforceable in almost every state. California, New Mexico, and Massachusetts are three of the few states where they’re completely unenforceable. But for most states, it must be a reasonable length, usually about 12 months.

Sometimes they’ll try to do two years and then some reasonable geographic restrictions, usually somewhere between 5 to 15 miles. If you have a five-year, 50-mile non-compete, that’s crazy! You don’t want to sign something like that. You want it to be no more than a year. And no more than, I would prefer 10 miles from your primary practice location.

Many of these big corporate dental offices have multiple locations in the area. They will state it’s 10 miles or whatever the geographic restriction is from every place they own. Even if the associate didn’t provide care or work in that location. No, you can’t agree with that. It needs to state that it will only apply to the areas where the dentist provided care. And even then, try to limit it to no more than two locations. In big cities, corporate dental conglomerates continue to gobble up some dentist-owned practices.

If someone has 10 locations in a city and it’s 10 miles from 10 locations. It’ll knock you out of your city. 

So, what’s in the non-compete is certainly important. And last, I’ll touch on the benefits briefly. The employer should arrange for your license, DEA registration, and continuing education if an associate is an employee. If you’re moving from out of state, reasonable moving expenses and reimbursement are normal things an employer should pay for. So, think about that as well.

What You Need to Know about a Dental Associate Employment Agreement 

Dental associate employment agreements are important legal documents for both the dental professional and the employer. Signing such a contract means you understand what is expected of you and your employer moving forward. 

Suppose you’re a dental associate about to join employment. In that case, you may wonder what to look for in your employment contract. What benefits should the employer provide? Can you cancel your contract at any time? And are there drawbacks to signing such a contract? Here’s everything you need to know about the dental associate employment agreement. 

What is a Dental Associate Employment Agreement? 

The dental associate employment agreement is a contract between the dentist employer (practice owner) and an employee (dental associate) that sets out the terms and conditions of employment.  

The agreement specifies the services to be provided, the duration of employment and other relevant details that should guide both the dental associate and the practice owner on how to work together.  

It is vital to have a dental contract lawyer review your employment agreement before signing it. This way, you can be sure that the contract is as fair and reasonable to you as it is to your employer. 

What To Look Out For in a Dental Associate Employment Agreement | Contracts

When signing a dental associate employment agreement, it’s important to ensure the following terms are present and well explained: 

Term Length 

The contract should specify the start and end dates of the employment so as to determine the length of the term. It also should outline any conditions that need to be fulfilled before the start date, such as acquiring a license in the practicing state. 

Expiration 

The contract expiration date should be included, after which the terms of employment will need to be renewed either automatically or manually.  

Alternatively, the agreement may state that the contract will continue until either party terminates it. So be sure to check which applies to your situation and have it stated clearly in the contract to avoid issues. For instance, having to wait for a certain period to be able to renew your contract.  

Duties and Responsibilities 

What exactly are you being employed to do? Your contract should outline your daily duties and responsibilities in detail. It should also specify the working hours, days, and location. 

It should also clearly state if the required hours will be counted for your clinical duties. Or will you also include other administrative and marketing duties you may be required to do?

Understanding your duties and responsibilities ensures there’s no confusion about what’s expected of you, and you can’t be held accountable for something that wasn’t part of your job description. 

Benefits 

The contract should also specify the benefits that the employer will provide, such as paid time off, health insurance, continuing education reimbursement, and retirement savings plans. 

Benefits play a big role in your overall compensation; therefore, if you’re not happy with what’s being offered, be sure to bring it up and negotiate for a better benefits package. 

Non-competes 

Some employers may include a clause in the contract that prohibits you from working for a competitor during and after your employment for a specific geographical area and time period.  

If such a clause is included in your contract, ensure you’re comfortable with it, as it can hinder you from finding a job if you leave the practice. If you’ll be working in a densely populated area, a radius of 2-15 miles is fair and reasonable. 

Dispute Resolution 

The contract should specify how you and your employer will resolve disagreements. Arbitration or mediation, which are alternatives to court, may be included. The contract should include this section, so you know what to expect if there is a disagreement.

Contract Termination 

Who can terminate the contract? How much notice should be given? Are there repercussions thereafter? Your contract should address these questions as well as specify the conditions under which the agreement can be terminated, for example, due to breach of contract. If the provisions are not specific, for instance, such as “the associates disobey the employer” or “the employer is not happy with the work,” then the contract may be terminated for any reason. 

Note that there’s a difference between the termination of employment and the termination of a contract. Unless the agreement is terminated, you may be entitled to some provisions even after your employment is terminated. So, check the wording. Also, make certain that you are not signing an independent contractor agreement, as this is a different employment relationship.

Payment Terms 

How and when you will be paid? What is the salary or hourly rate? Are you eligible for overtime pay, and how will it be calculated? Which compensation model will be used? These are the questions that your contract should be able to answer. It should clearly lay out the payment models and all the terms involved. This part of the agreement is very important to you, and you should therefore pay close attention to it. After all, you’re working to make a living. 

Professional Liability Insurance 

Every dental associate should have liability insurance. Such insurance is meant to financially protect you in the event that a patient sues you for malpractice. Some employers will require you to get your own policy, while some will include it in the contract. If the employer is including it in the contract, make sure you understand what is and isn’t covered. You don’t want to be caught up in surprise later on. 

About to Sign a Dental Employment Contract? 

Dental associate employment agreements are important documents that specify the terms of your employment. Be sure to read them carefully and understand all the clauses before signing. And if you’re not happy with the terms of the contract, don’t be afraid to negotiate. After all, it’s your career. You want to make sure you’re protected. The best way to ensure you get the best outcome is by involving a knowledgeable dental contract lawyer to review your agreement. Our attorneys are available to do so. We has the experience and skills needed to help you. Reach out to us today.